Reports & DepEd Compliance
The Reports & Compliance page (school/reports, permission
school_reports) gives you a quick health check of the school and two
DepEd-alignment tools: a LIS/EBEIS data validator that finds the record problems that
would block clean encoding, and an SF1-style masterlist export. Read one sentence
before anything else on this page: these are internal preparation and validation aids
only — the official forms and submission stay in DepEd's own systems.
The summary dashboard
Opening Reports shows a small set of counts for the current school year — a fast way to sanity-check that setup and operations are on track. (The current school year is the one marked current in Academic Structure; if none is set, the page says so.)
Alongside these it shows the number of released report cards and the current school year title. Together they tell you, at a glance, whether learners are enrolled, whether sections exist, whether guidance has a backlog, and how far grade release has progressed.
- Active learners
- Learners whose status is
activein the master index. - Enrolled (current SY)
- Roster placements with status
enrolledin the current school year. - Sections (current SY)
- Sections defined for the current school year.
- Open support cases
- Student-support cases still
open(a workload signal for guidance). - Released report cards
- Report cards whose release status is
released.
LIS / EBEIS data validation
The validator runs over all learners and flags the exact data-quality problems that stop LIS/EBEIS encoding from going smoothly: a missing or malformed LRN, incomplete demographics, and duplicate LRNs. It is output only — it reads your learner records and hands back a fix-list; it changes nothing and submits nothing.
What it checks
| Check | Flagged when… | Severity |
|---|---|---|
| Missing LRN | The learner has no Learner Reference Number. | high |
| Invalid LRN format | The LRN is present but not exactly 12 digits. | high |
| Missing birth date | No birth date (or a placeholder date) is recorded. | medium |
| Missing sex | Sex is blank. | medium |
| Missing address | Address is blank. | medium |
| Duplicate LRN | The same LRN appears on more than one learner (LRNs must be globally unique). | high |
How to work the validator
Open Reports & Compliance
Go to
school/reports(needsschool_reports) and run the LIS/EBEIS validation.Read the fix-list
The result lists each learner with the specific issue and its severity, plus a separate list of any duplicate LRNs. It also shows how many learners were checked.
Fix at the source
Correct each record in Learners — add or correct the LRN (stored on the learner's identifiers), fill in the birth date, sex, or address, and resolve any duplicate LRN so each is unique.
Re-run until clean
Run the validation again. Aim for zero high-severity flags before you encode in the official DepEd system.
SF1-style masterlist export
The masterlist export produces a learner CSV in the shape of DepEd's SF1 (School Form
1 — the class/learner masterlist). It is designed for you to review and validate your
learner data offline, not to file. It needs the school_export permission and is
audited (the export action).
What's in the file
The first line of the file is a header banner marking it as an internal aid — "ERPat School — Learner Masterlist (SF1-style) — FOR INTERNAL VALIDATION ONLY — not a DepEd LIS/EBEIS official form" — so a downloaded copy can never be mistaken for the official document.
=, +, -, @, or
a tab/carriage-return) is neutralised before it's written, so opening the file in Excel or
Sheets can't execute anything hidden in a name or address field. Because the file still
contains learner PII, keep it need-to-know — its download is logged. See
Data Privacy & Safeguarding.
The honest scope of these tools
How School aligns with DepEd
Beyond these two tools, the module's structure and grading are built on the current DepEd framework, so the data you validate and export already reflects the right shape.
| Basis | What it shapes in School |
|---|---|
| RA 10533 — K to 12 Basic Education Act | The Kinder–G12 grade-level structure and the Senior High tracks/strands — seeded as reference data. |
| DepEd Order 8, s.2015 | The classroom-assessment / grading policy: Written Work / Performance Task / Quarterly Assessment weighted by subject group, with the transmutation table. See Grading Engine. |
| MATATAG — DepEd Order 010, s.2024 | The newer grading policy: uniform 25/50/25 weights, floor-60 linear transmutation, elementary on a trimester, phased in by grade and year. |
| Forms & identifiers | LRN, SF1 (masterlist), SF9 (report card / learner progress report), and the LIS/EBEIS systems this page's tools help you prepare for. |
Report cards produced by the module are SF9-style learner progress reports built from released grades — see Report Cards (SF9-style). As with the masterlist, they are the school's internal document, aligned to the official form's shape.