Asset overview
Fleet health at a glance — deployment, audits due, and warranties expiring.
248
Total assets
171
Deployed
54
Ready to deploy
14
In maintenance
3
⚠ Audit due
6
⏳ Warranty expiring
???? By status
Deployed171
Ready to Deploy54
Out for Repair14
Broken5
Archived4
????️ By category
Laptops96
Monitors62
Mobile Phones41
Access Cards29
Networking20
⚠️ Needs attention
| Asset | Issue | Assigned to | Flag |
|---|---|---|---|
| ERP-LT-0042 · MacBook Pro 14" | Audit overdue (last 05 Mar 2026) | Andrea Santos | Overdue |
| ERP-LT-0119 · ThinkPad X1 | Warranty ends 18 Jul 2026 | Marco Villar | 15 days |
| ERP-PH-0203 · iPhone 15 | Return overdue (due 20 Jun 2026) | Liza Cruz | Overdue |
| ERP-MN-0088 · Dell U2723QE | Audit due 08 Jul 2026 | — | Due soon |
| ERP-LT-0007 · Latitude 5440 | Warranty ends 29 Jul 2026 | Ramon Dizon | 26 days |
???? Assigned to me
????Deployed
MacBook Pro 14"
ERP-LT-0042 · audit overdue
????Deployed
iPhone 15 Pro
ERP-PH-0210 · accepted 12 Jun
????Deployed
HID Access Card
ERP-AC-0451 · no acceptance req.
Real sources:
asset_entries (status_id, next_audit_date, due_at, warranty), asset_status_labels (deployable/pending/archived), category rollups, and the RemindAsset*Job reminder cron for audit/warranty/return flags. KPIs are server-computed.Inventory
Every tracked asset — click a row to open its record.
| Asset tag | Name | Category | Status | Assigned to | Location | Book value |
|---|
Real source:
asset_entries joined to asset_models, asset_categories, asset_status_labels, asset_locations. Book value = nightly compute (ComputeAssetDepreciationJob). Filtering is server-side (?q=&status=&category=&page=).????
MacBook Pro 14" M3
ERP-LT-0042
Deployed
Serial C02XR3AAJGH5
Model
MacBook Pro 14" (A2918)
Manufacturer
Apple
Serial
C02XR3AAJGH5
Category
Laptops · requires acceptance
Vendor / Supplier
Power Mac Center
Location
HQ · 12th Floor · IT Storeroom
Order number
PO-2024-0311
Assigned to
Andrea Santos · accepted 16 Feb 2024
Values live in asset_entries.meta (JSON), driven by the model's fieldset.
CPU
Apple M3 Pro
RAM
18 GB
Storage
512 GB SSD
Operating system
macOS Sonoma 14.5
MAC address
A4:83:E7:2C:9B:10
Asset condition
Good
Chain of custody — one asset_events row per mutation, newest first.
| Type | Supplier | Start | Completed | Cost | Warranty |
|---|---|---|---|---|---|
| Battery replacement | Power Mac Center | 02 Apr 2026 | 04 Apr 2026 | ₱ 6,500 | Covered |
| Keyboard repair | iCare Service | 18 Nov 2025 | 20 Nov 2025 | ₱ 3,200 | Out-of-warranty |
AS
Andrea Santos28 Apr 2026
@Ramon thanks! Runs great now. ????
Real sources:
asset_entries + asset_models/asset_categories · custom fields from asset_entries.meta (JSON, per fieldset) · asset_events (chain of custody) · asset_maintenances · asset_entry_comments. Action bar writes lifecycle columns + one event per action.Checkouts
Currently deployed assets and their custodians — the live assignment ledger.
| Asset | Assigned to | Type | Issued | Due back | Acceptance |
|---|
Real source:
asset_entries where assigned_type/issued_to is set — columns issued_at, due_at, endorsement_status, acknowledged. Overdue = due_at < today AND returned_at IS NULL (surfaced by RemindAssetReturnDueJob).Audits
Confirm physical presence, condition, and location — then set the next cadence.
???? Scan & confirm
Scan asset tag
Type a known tag to load the asset (try
ERP-LT-0042).—
—
—
Confirm location
HQ · 12th Floor · IT StoreroomHQ · 8th Floor · FinanceCebu Branch · OpsRemote / WFH
Condition
GoodFairNeeds repairFor disposal
Last audit
Next audit (+90d)
Recent audits
| Asset | Last audit | Next audit | Flag |
|---|---|---|---|
| ERP-LT-0042 | 05 Mar 2026 | 03 Jun 2026 | Overdue |
| ERP-MN-0088 | 09 Apr 2026 | 08 Jul 2026 | Due soon |
| ERP-PH-0210 | 12 Jun 2026 | 10 Sep 2026 | OK |
| ERP-LT-0119 | 20 May 2026 | 18 Aug 2026 | OK |
Real source:
asset_entries.last_audit_date/next_audit_date + one asset_events(kind=audit) per confirmation. Cadence default +90 days (configurable). Overdue rows drive RemindAssetAuditDueJob.Maintenance
Log repairs, calibrations, and upgrades against an asset.
???? Log maintenance
Asset
Maintenance type
RepairUpgradeCalibrationPreventive / cleaningWarranty claim
Supplier
Power Mac CenteriCare ServiceMSI Service CenterIn-house IT
Start date
Completion date
Cost (₱)
Covered by warranty
Notes
Maintenance history
| Asset | Type | Dates | Cost | Warranty |
|---|---|---|---|---|
| ERP-LT-0042 | Battery replacement | 02→04 Apr 2026 | ₱ 6,500 | Yes |
| ERP-MN-0088 | Panel calibration | 15→15 Mar 2026 | ₱ 1,800 | No |
| ERP-LT-0119 | Fan cleaning | 28→28 Feb 2026 | ₱ 0 | No |
| ERP-PH-0203 | Screen replacement | 10→13 Jan 2026 | ₱ 9,400 | No |
Real source:
asset_maintenances (type, supplier, start/completion, cost, warranty flag) → writes one asset_events row. Create/update/delete gated on the asset_maintenance permit.Depreciation
Straight-line book value from purchase cost down to the salvage floor.
???? Configure
Asset
Purchase cost
—
Salvage floor
—
Useful life
—
Months elapsed
—
Current book value
—
Straight-line: book = cost − (cost − floor) × min(elapsed / months, 1). Computed nightly by
ComputeAssetDepreciationJob.Book value over life
salvage floor
| Year | Depreciation | Accumulated | Book value |
|---|
Real source:
asset_depreciations (months, depreciation_min = salvage floor, depreciation_type) bound to asset_models; per-asset purchase_date/purchase_cost. Pure straight-line math — no external chart library.Labels & QR
Bulk label sheet — each QR deep-links to the asset record.
30-up label sheet (A4)
Continuous tape (rolls)
Real source:
asset_entries (asset_tag + name) → label/QR PDF via Entries::export_labels_bulk. Each QR encodes the deep-link /ams/assets/view/{id} for scan-to-open + PWA audit.Import assets
Map your CSV columns to asset fields — matches are auto-guessed.
???? assets_export_2026.csv · 24 rows · 9 columns
Check out to users on import
| CSV column & sample | → | Target asset field |
|---|
Existing rows matched by
asset_tag are updated; meta is merged, never replaced.
Import result
22
Created
2
Updated
0
Errors
5
New brands
Fixed vs legacy: the importer writes
timestamp (not created_at) into brands, checks insert_id(), wraps the multi-write upsert in a transaction, and writes an asset_events row for import-checkouts.Real source:
Entries::import + Asset_importer_model (header auto-map, template download, checkout-on-import). Values land in asset_entries + asset_entries.meta; new manufacturers upsert into brands.Asset Models
Manage the catalog entity that classifies and describes your assets.
Battery swelling reported — logged maintenance and swapped the battery. Back to the user.