HR Compliance & Employee Records

Every Philippine employer sooner or later faces a DOLE labor inspection, a client compliance audit, or a data subject access request under RA 10173 - and the outcome almost always comes down to one thing: whether the paper trail exists. This course walks HR practitioners through building and maintaining a complete, defensible employee records system from day one of hiring through separation.

You will learn how to organize the 201 file, capture policy acknowledgements the right way, keep training and certification evidence current, and apply retention rules so records are neither missing nor kept longer than necessary.

• Structure a compliant 201 file from pre-employment to clearance
• Design acknowledgement workflows for policies, codes of conduct, and memos
• Track mandatory and role-based training completion as audit evidence
• Apply RA 10173 data privacy principles to HR recordkeeping
• Prepare for a DOLE labor inspection with a documentation checklist
• Set retention and disposal schedules for statutory and internal records